Tool usage audit
Quarterly SaaS audit — flag dormant tools, overlapping categories, and rightsizing opportunities with savings totals.
Eluu — tool-usage-audit
Shown in preview 
Runtime ~6 min per run
Tokens ~22K per run
Owner an ops colleague
Works with
Pick whichever tool your team already uses.
- Messaging Slack
Teams - Spreadsheet Google Sheets
Excel - Docs Notion
Google Docs 
Confluence
What it does
SaaS spend grows quietly — every team adds tools, nobody removes them, and quarterly audits get pushed for “later.” This recipe runs the audit: flags dormant tools, finds overlapping categories that can consolidate, and writes a rightsizing plan with savings totals so finance and ops have a real conversation to have, not a guess.
How it works
- Pull catalog. Every SaaS tool with annual spend, monthly active users, and utilization rate gets pulled.
- Audit. Tools under 30% utilization are flagged dormant. Tools cluster by category to find overlap; consolidation savings per group are scored. Total addressable savings is computed.
- Report. Audit summary, per-tool roster, and a 6-step rightsizing plan with owners get written. Ops + finance leads get DM’d.
Setup
- Connect a spreadsheet destination (Google Sheets or Excel) for the catalog.
- Connect a docs destination (Notion, Google Docs, or Confluence).
- Connect a messaging channel (Slack or Teams).
Variations
- Run a per-team audit so each leader sees their own subset.
- Layer in renewal-date sequencing to build a 12-month renewal playbook.
- Add SSO / security tier filtering for IT-priority rightsizing.
